Hilltop Hoods Initiative 2017 Terms & Conditions

1. Terms and Conditions

The following information forms part of the terms and conditions of entry to the Hilltop Hoods Initiative 2017 (HTH Initiative). By entering the HTH Initiative, Entrants agree to be bound by these terms and conditions.

2. Organiser

The organiser of the HTH Initiative is Australasian Performing Right Association Ltd (ABN 42 000 016 099) of 16 Mountain Street, Ultimo, NSW, 2007, AUSTRALIA (Organiser). 

3. Hilltop Hoods Initiative Period

Entries open at 10am Australian Eastern Daylight Savings Time (AEDT) on Wednesday 15 February 2017 and all entries must be received online no later than 5pm AEDT on Tuesday 21 March 2017 (Initiative Period). Late entries will not be accepted.

4. Eligibility

Entrants of any age (it is expected that you will be in the early stages of your career) can enter. To be eligible for the HTH initiative you must be:

  • an emerging Australian based Hip Hop/Soul artist or group who has not released an album (an original project with 5 or more songs) professionally/commercially;
  • an Australian citizen, or a legal resident of Australia for the past two consecutive years; and
  • an APRA AMCOS member or have at least made application to join APRA AMCOS.

You are not eligible if you are:

  • a previous recipient of the HTH Initiative; or
  • an employee of the Organiser (or an immediate family member of an employee of the Organiser).

5. Entry Criteria

Entries may only be lodged by an individual songwriter on behalf of themselves or their group, with only one entry accepted per artist or group. Entrants must gain consent from any co-writer or group members prior to entry. 

6. Online Entry

To enter, eligible entrants must visit the HTH Initiative section of the APRA AMCOS website here before the end of the Initiative Period and follow the prompts to:

  1. properly complete the online application form, which can be found here, by completing all required details including the following components:
    • a biography of the Entrant in 200 words or less;
    • a detailed budget not exceeding $10,000 describing how the money would be spent by the Entrant (if successful) to cover costs associated with manufacturing, marketing and distributing a CD. (Note: budget should not include recording, merchandising or equipment costs);
    • a rough timeline of aims, goals and tasks to be completed in the music career of the Entrant in the near future; and
    • an acknowledgement that the Entrant agrees to be bound by these Terms and Conditions.
  2. upload three (3) recordings of original musical compositions written or co-written by the entrant in MP3 format; and
  3. a press shot image and a group/artist logo (if applicable)

Save all elements to your dropbox (to set up dropbox please visit www.dropbox.com) and include the link in your application form.

7. Entry Materials

It is the Entrant's responsibility to ensure that the recording submitted in respect of each Submitted Recording is complete and playable. The Organiser is not responsible for incorrect, inaccurate, late, damaged, or misappropriated entries. All Entry Materials submitted will not be returned to Entrants. Copies of Entry Materials may be retained and used by the Organiser strictly for promotional purposes in accordance with these terms and conditions. Any false information provided as part of an Entrant's Entry Materials will result in the automatic disqualification of that Entrant. It is the Entrant’s responsibility to ensure that the necessary authorisation has been obtained to use any third party copyright material that may comprise the Entry Materials or any part of the Entry Materials.

The budget submitted must be based on quotes sourced and received for the initiative for each activity the entrant proposes to undertake with the prize money. Although the quotes do not need to be provided in the initial submission, the organiser has the right to request these at any point in the competition.

8. Ownership

All Entrants will retain all copyrights and all other rights controlled by them in all recordings entered in the HTH Initiative. For the avoidance of doubt, no copyrights in any recording entered will be assigned to the Organiser by virtue of an Entrant entering the HTH Initiative.

9. Judging 

All judges are subject to APRA AMCOS' Conflict of Interest Policy which can be viewed online here

Entries will be judged by the panel of judges. A shortlist will be created by each judge with the judges then meeting to decide on one winner. All valid entries received during the Initiative Period will be judged by the panel of judges on their merits.

 The judging panel will not be in a position to provide Entrants with feedback or a critique in relation to entered songs. The judging panel's decision is final and no correspondence will be entered into.

10. Notification of the Winner

The winning Entrant will be notified by email, post or telephone by 29 April 2017 using the contact details provided on the online Entry Form. The winner’s name will appear on the APRA AMCOS website and the Hilltop Hoods website by 11 May 2017.

11. Prize

$10,000 cash will be given to the successful entrant. The money is to go towards costs associated with manufacturing, marketing and distributing a CD of at least five original songs. The quotes used in the budget submitted should outline these costs. This can include:

  •                      Mastering
  •                      CD artwork/design
  •                      Marketing and promotional materials
  •                      Postal and administrative costs associated directly with the project
  •                      Manufacturing

Please note, the prize does not cover:

  •                      Recording costs
  •                      Mixing costs
  •                      Merchandising
  •                      Equipment purchases

A one hour consultation with Media Arts lawyers is to be provided, with the time for this organised between the recipient and Media Arts Lawyers. A Love Police ATM Merchandise Manufacturing Start-Up Kit (to the value of $500).

12. Prize Conditions

The winner's entitlement to the prize described above is subject to the following:

  1. The Organiser is not liable in any way if the winner cannot receive, accept or use the prize for any reason. The prize may be cancelled in the Organiser's discretion if the winner attempts to transfer it.
  2. The Organiser reserves the right, in its absolute discretion, at any time during the Initiative Period, to vary, withdraw, postpone or cancel the HTH Initiative, including without limitation, in circumstances where it cannot conduct the HTH Initiative or grant any part of the prize for any reason beyond its control.
  3. In the event that the Organiser postpones or varies the HTH Initiative, the Organiser (and any party associated with the HTH Initiative) shall not be liable to any person for any loss or damage of any kind (including but not limited to indirect or consequential loss or loss or damage caused by the Organiser's or other party's negligence) arising out of, or in connection with, the postponement or variation of the HTH Initiative. Nor will the Organiser or other party be liable for any loss, damage, payment or expense of any kind (including but not limited to indirect or consequential loss or loss or damage caused by the Organiser's or other party's negligence) or personal injury or other damage suffered or sustained as a result of the entering, judging, running, cancellation or acceptance, enjoyment or use of the HTH Initiative except for any liability that cannot be excluded by law.
  4. The Organiser has the right to refuse to allow the winner to take part in all or part of the prize, if the Organiser deems, at its discretion, that the winner is not in an appropriate physical or mental condition to ensure the safety of the winner or the other parties involved, or the Organiser otherwise deems that it is not appropriate for the winner to take part in all or part of a prize for any reason.
  5. The Organiser reserves the right to amend or substitute the prize described above at its discretion without notice to Entrants.
  6. If the winner is under the age of 18 years, the prizes will be awarded to the winner's parent or guardian on the winner’s behalf. 

13. Warranties and Representations 

Entrants warrant and represent that:

  1. each of their Submitted Recordings comprises an original musical work written (or co-written) by them and otherwise, if any part of the Submitted Recordings is subject to third party copyrights, Entrants acknowledge that they are responsible for obtaining any necessary licence or other authority for use of the third party copyright material;
  2. if any of their Submitted Recordings are co-written or co-created, they have the consent of their co-writers to submit the Submitted Recordings, grant the licenses and releases herein, and participate in the HTH Initiative;
  3. they own and control all copyrights and other rights in and to the Entry Materials they provide to the Organiser hereunder in connection with the HTH Initiative, or are otherwise authorised by the copyright owner to use the material and legally able to grant the rights set forth herein;
  4. their Submitted Recordings were recorded and otherwise prepared in all respects in accordance with the rules and regulations of all unions and similar associations having jurisdiction;
  5. any songwriter, publisher, artist and/or producer credits that they provide to the Organiser will be accurate;
  6. if they are selected as the winning Entrant and awarded the prize, the prize will be used in accordance with these Terms and Conditions; and,
  7. they have read these Terms and Conditions and that they meet all the eligibility requirements to participate in the HTH Initiative.

14. Privacy and Releases

Entrants agree that, as a condition of their entry in the HTH Initiative, they:

  1. release the Organiser and its employees, directors, officers, subsidiaries, affiliates, promotional agents, and judging panellists from any and all liability, claims, or actions in connection with their participation in the HTH Initiative;
  2. agree that their name, photos, likeness, logos, statements and Submitted Recordings may be publicised, published, communicated, or used in connection with the HTH Initiative, without compensation, by the Organiser, in any Organiser or Organiser-partner media or publication, including internet sites, press releases, Organiser conferences or award shows, and for distribution by the Organiser to media organisations or any third party requesting such materials in connection with the Organiser or the HTH Initiative;
  3. grant a worldwide perpetual non-exclusive license to the Organiser to reproduce, communicate to the public and publicly perform the songs and recordings submitted, in whole or in part, via all media, in any manner including digital streaming or download technology, for the Organiser's promotional and archival purposes; and
  4. acknowledge that their entries and details will be held in accordance with the APRA AMCOS Privacy Policy which can be accessed here

15. No Sales or Extraordinary Payments 

The Organiser will not sell copies of any Submitted Recordings or otherwise distribute copies of Submitted Recordings other than for the Organiser's promotional purposes. Entrants acknowledge that they will receive no royalty payments or payments of any kind from the Organiser, including for the performance of their Submitted Recordings in connection with the HTH Initiative, other than those that they may be eligible to receive through APRA AMCOS’ usual distribution system.

16. Jurisdiction and Choice of Law

The HTH Initiative and these terms and conditions shall be governed by and construed in accordance with the laws of New South Wales and all Entrants irrevocably and unconditionally consent to the exclusive jurisdiction of the state and federal courts of New South Wales.

By entering the 2017 HTH Initiative you agree to the terms and conditions as listed above.

17. Key Dates

  • Applications open: 15 February 2017
  • Applications close: 21 March 2017
  • The initiative recipient will be announced: 11 May 2017

18. Contact Details

Please direct all queries to:
Hilltop Hoods Initiative

Phone: (02) 9935 7878
Email: hth@apra.com.au

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