Repertoire tips: did you know?

PRR aims to deliver world-class repertoire data for APRA AMCOS members. To do so we need to maintain accurate details for your works and agreement registrations.

What are a couple of things you can do to keep the data correct? We'll be adding to this bank of tips regularly and will include in Publisher Update and the Facebook Group.

TIP: Registrations for remixes

We get a lot of questions about remixes, so it's always worth revisiting the rights around them.

It's not necessary to re-register approved remixes if the original version is already registered and the remix ownership shares are the same as for the original work. Save time by simply indicating the remix title as an alternative title for the original work. This helps to ensure that the royalty distributions for all versions of a work are credited to one work record.

If the ownership shares are the same:

  • And you register works via CWR, you can easily indicate the remix title in the ALT record for the work
  • If you register works manually in CMS, please indicate the remix title in the AKA tab of the work

If the ownership shares are different:

  • And you register works via CWR, please include the original work title in the VER record when registering the remix
  • If you register works manually in CMS, please include the original work title in the AKA tab when registering the remix

Tip: Checking UDS to see if we're holding royalties for you 

We encourage you to review your Unidentified Dispute Suspense (UDS) information in CMS about any held royalties. 

UDS details: 

  • works for which we require a registration (unclaimed)
  • works subject to conflicting registrations - shares that are presently in dispute or being held in suspense. 

To access UDS in CMS: 

File > Application > Publisher Registrations > UDS > Work or Cue Sheet enquiry 

Then, use the filters to retrieve the relevant works for your catalogues. If you don't have CMS access, please contact your friendly Publisher Representative to request an extract. 

To remove works from UDS, please register your interest in the work(s) or contact your Rep for further advice. 

Held royalties will be released in the subsequent APRA and/or AMCOS distribution once the registration(s) have been processed and the relevant shares released from dispute or suspense, if applicable.

The held dollar amounts may be calculated based on projected values and are therefore subject to change upon distribution, so please don’t rely on these figures for forecasting budgeting purposes. 

Read the UDS guide for publishers 

TIP: Advising us of retained works

When terminating an agreement where some or all of the works are retained beyond the termination date, please be sure to advise us of the works that have been retained and the retention dates for each work (if this differs from work to work).

You can either enter the works directly into the agreement or supply a list of the retained works direct to your friendly Publisher Rep. Supplying all retention details at the time of the termination will speed up the process for us to authorise the agreement and complete the catalogue transfer for any works no longer covered.

TIP: Supplying IP Name Numbers

IP Name Numbers uniquely identify each name for society member right holders, and are issued for both a right holder's legal name (patronym) and other name types such as a stage name (pseudonym) or business name (other reference).

It is mandatory to supply IP Name Numbers for controlled writers when registering works in bulk via CWR, and also for controlled local APRA AMCOS writers. Wherever possible, please also include IP name numbers for any controlled foreign writers and non-controlled writers in either CWR or manual work registrations. This reduces the manual research required to identify all the right holders and increases our system's ability to automatically complete work ownership details.

TIP: Please register all your agreements, and we mean ALL

We can never have too much agreement information! Supporting agreement data is crucial for us when processing registrations for the works covered by those agreements.

Agreement data helps us:

  • in resolving local writer disputes more efficiently
  • to accurately process incoming foreign distributions -- so we can query you or your writers about possible underpayments

Remember, agreements ideally need to be registered before or at the same time as the accompanying works, and should indicate your interest in the works across all right types: performing, mechanical, print, sync, and cover.

TIP: US designation

When registering local writer agreements in CMS, please be sure to indicate the relevant US collecting society or the applicable US sub-publisher in the USA Representation field. The US designation data is valuable for us when processing foreign distributions from the various US societies, and for querying US societies on your behalf about royalty collections.

TIP: Performer information is gold for us, so please provide Performer Names

This information nugget is used by the system for a few reasons:

  • Auto-matches from usage files
  • Greatly assists Repertoire staff to manually match work registrations with any existing unregistered works
  • Especially helpful for works with a common or generic title, and/or where the writers have a common name such as Smith

For specific works agreements, we need the relevant works too
When registering a specific works agreement, please include the list of relevant works subject to the agreement. This is essential information for us in order to authorise the agreement and update the work ownership details.

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